Community Council

Parent involvement is very important to student academic achievement. By serving on the school council, parents have the opportunity to collaborate with other parents, teachers and the principal to set and achieve school goals. Parents are rewarded with a better understanding of the educational process and have the opportunity to develop relationships with school leadership. A parent always serves as chair of the council. Parents make up the majority of the council and are often the driving force in how School LAND Trust funds are spent.


La participación de los padres es muy importante para el logro académico del estudiante. Al servir en el consejo de la escuela, los padres tienen la oportunidad de colaborar con otros padres, maestros y el director para establecer y alcanzar las metas de la escuela. Los padres son recompensados con una mejor comprensión del proceso educativo y tienen la oportunidad de desarrollar relaciones con el liderazgo escolar. Un padre siempre sirve como presidente del consejo. Los padres constituyen la mayoría del consejo y son a menudo la fuerza impulsora en cómo se gastan los fondos fiduciarios de la escuela LAND.

School Land Trust Annual Summary

School Land Trust Final Report 2016-2017

School Land Trust Final Report 2017-2018

This report is automatically generated from the School Plan entered in the spring of 2017 and from the District Business Administrator's data entry of the School LAND Trust expenditures in 2017-2018.  

Land Trust Report

 

 

School Land Trust Final Report 2018-2019

 

Final Report 2018-2019 - T.O. Smith EL 

This Final Report is currently pending initial review by a School LAND Trust Administrator. You may unlock the Final Report to edit/update non-substantive changes without a vote. 

Financial Proposal and Report This report is automatically generated from the School Plan entered in the spring of 2018 and from the District Business Administrator's data entry of the School LAND Trust expenditures in 2018-2019. 

Description Planned Expenditures (entered by the school) 

Goal 

At least 85% of kindergarten students will score proficient or above proficient on End of Level KEEP assessment. This percentage may be adjusted based upon 2017-18 baseline KEEP results. 

Reading Mathematics 

Actual Expenditures Actual (entered by the school) 

Expenditures (entered by the District Business Administrator) 

Carry-Over from 2017-2018 $1,522 N/A $3,160 

Distribution for 2018-2019 $53,506 N/A $55,605 

Total Available for Expenditure in 2018-2019 $55,028 N/A $58,765 

Salaries and Employee Bene ts (100 and 200) $54,685 $47,547 $35,378 

Employee Bene ts (200) $0 $0 $14,260 

Professional and Technical Services (300) $0 $0 $239 

Repairs and Maintenance (400) $0 $0 $0 

RETIRED. DO NOT USE (500) $0 $0 $0 

Printing (550) $0 $0 $0 

Transportation/Admission/Per Diem/Site Licenses (510, 530 and 580) $0 $0 $0 

General Supplies (610) $0 $0 $0 

Textbooks (641) $0 $0 $0 

Textbooks (Online Curriculum or Subscriptions) (642) $0 $0 $0 

Library Books (644) $0 $0 $0 

Technology Related Hardware/Software (< $5,000 per item) (650) $0 $0 $0 

Software (670) $0 $0 $0 

Equipment (Computer Hardware, Instruments, Furniture) (730) $0 $0 $0 

Technology Equipment > $5,000 (734) $0 $0 $0 

Total Expenditures $54,685 $47,547 $49,877 

Remaining Funds (Carry-Over to 2019-2020) $343 N/A $8,888 

Goal #1 

Academic Areas 

Measurements 

This is the measurement identified in the plan to determine if the goal was reached. 

Baseline will be established by KEEP assessment administered at the beginning of the 18-19 school year. Progress towards the goal will be determined by Common Interim Assessments given 3 time throughout the year. 2018-2019 End of Level KEEP assessment with be used to determine if goal is met. 

Please show the before and after measurements and how academic performance was improved. 

KEEP Entry data taken at the beginning of the 18-19 school year: Literacy 54.41% 16.18% 29.41% Numeracy 16.18% 39.71% 44.12% 

KEEP Baseline data taken at the end of the 2018-2019 school year: Literacy 30.88% 54.41% 14.71% Numeracy 20.59% 38.24% 41.18% 

Goal not met 

Action Plan Steps 

This is the Action Plan Steps identified in the plan to reach the goal. 

Hire additional Kindergarten teacher to provide full day Kindergarten for every student. 

Please explain how the action plan was implemented to reach this goal. 

Maintained employment of current full day Kindergarten teacher to provide full day class for every student 

Expenditures 

Category Description Estimated 

Cost 

.5 FTE for Kindergarten teacher to provide a full day Kindergarten option for all incoming students. 

Actual 

Cost Actual Use 

Salaries and Employee Bene ts (100 and 200) 

Total: $32,963 $26,540 

As described 26540 to cover .5 of teacher salary also a cost of 239 of substitute cost for the teacher reported above in the nancial report under pro/tech services line item. 

Goal 

At least 90% of 4th - 6th grade students enrolled in our Dual Immersion program will reach performance benchmark on the summative language assessment by the end of the school year as measured by the grade level Proficiency report. 

Foreign Language 

$32,963 $26,540 

Goal #2 

Academic Areas 

Measurements 

This is the measurement identified in the plan to determine if the goal was reached. 

Language pro ciency as determined by grade level pro ciency report and progress towards pro ciency reported during Parent Teacher Conferences. 

Please show the before and after measurements and how academic performance was improved. 

Data from 2018-19 AAPPL assessment 3rd grade 82% 4th grade 79% 5th grade 91% 6th grade 78% Did not meet goal 

Action Plan Steps 

This is the Action Plan Steps identified in the plan to reach the goal. 

Teachers will plan remediation and extension opportunities in the target language classroom based on monthly language pro ciency data. 

Please explain how the action plan was implemented to reach this goal. 

Students received small group in class support during Tier I and Tier II instruction. 

4 hour sta assistant uent in Spanish to work with small groups in target language classrooms. 

Actual 

Cost Actual Use 

Salaries and Employee Bene ts (100 and 200) 

Total: $10,386 $8,352 Expenditures 

Category Description Estimated 

Cost 

$10,386 $8,352 

Funds in the amount pf 8352 were used to pay salary of classroom sta assistant to support in Spanish language classes. 

Goal #3 Goal 

All 1st - 3rd grade students not reading at benchmark will make at least 4 stars growth in Oral Reading correct words per minute and Oral Reading accuracy by End of Year DiBels benchmark. 

Academic Areas 

Reading 

Measurements 

This is the measurement identified in the plan to determine if the goal was reached. 

Baseline will be established by Beginning of Year Dibels assessment. Progress towards goal will be determined by progress monitoring, Middle of Year and End of Year Dibels benchmarks. A three-star rating or higher represents one year growth from the beginning of the year to the end of year composite. 

Please show the before and after measurements and how academic performance was improved. 

15% of 1st grade students, 9% of 2nd grade students, and 15% of 3rd grade students made 4 stars growth by the End of Year Dibles (Acadience) benchmark Did not meet goal. 

Action Plan Steps 

This is the Action Plan Steps identified in the plan to reach the goal. 

4.5 hour instructional sta assistant will be trained to deliver Tier 3 intensive reading instruction to identi ed students. 

Please explain how the action plan was implemented to reach this goal. 

Sta assistant provided Tier III reading interventions to students. 

Expenditures 

Category Description Estimated 

Cost 

Actual 

Cost Actual Use 

Total: $11,336 $12,655 

$11,336 $12,655 

Council Plan Approvals 

Number Approved Number Not Approved Number Absent Vote Date 

5 0 1 2018-04-10 

No Comments at this time 

BACK 

4.5 hour instructional sta assistant to deliver Tier 3 reading instruction to identi ed students. 

Maintained employment of sta assistant and funds were used to pay salary. 

Actual Carry-over 

In the Financial Proposal and Report, there is a carry-over of $8,888 to the 2019-2020 school year. This is 16% of the distribution received in 2018-2019 of $55,605. Please describe the reason for a carry-over of more than 10% of the distribution. 

The carryover was due to staff assistants, listed in goal 2 and 3, took time off for personal reasons. The projected cost of their salary was not expended. 

Funding Changes (and Unplanned Expenditures) 

The school plan describes how additional funds exceeding the estimated distribution would be spent. This is the description. 

Additional staff assistant hours to provide intensive Tier 3 reading instruction and differentiated small group instruction in Kindergarten to improve reading proficiency. 

Description of how any additional funds exceeding the estimated distribution were actually spent. 

Additional funds were used due to an increase in wage determined by the district after initial plan was made. 

Publicity 

The following items are the proposed methods of how the Plan would be publicized to the community: 

School assembly 

The school plan was actually publicized to the community in the following way(s): 

School assembly School website 

Summary Posting Date 

A summary of this Final Report was provided to parents and posted on the school website on 2019-10-20 

Category Description Estimated 

Cost 

Salaries and Employee Bene ts (100 and 200) 

Actual 

Cost Actual Use 

Total: $11,336 $12,655 

Principal Assurance 2018-19

 

 

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2018-2019 Principal Assurance - Regular Public Schools


 

Community involvement is important to the Utah Legislature. It is important to the legislature that patrons know about opportunities to serve on their school community council and that elections are held properly. To assure election processes and other requirements are implemented consistent with the law and state board rule, the legislature is requiring that every principal complete this assurance prior to receiving funds from the School LAND Trust Program for the 2019-2020 school year.

T.O. Smith EL - Ogden

 

Submitted

This form has been successfully submitted

For purposes of this form, "parents" means parents or guardians.

Compliance Questions

1. The School Community Council has been trained about their responsibilities and the requirements of:
    * 53A-1a-108 School Community Councils Authorized
    * 53A-1a-108.1 School Community Councils - Open and Public Meeting Requirements
    * 53A-16-101.5 School LAND Trust Program
    * 53A-1a-108.5 School Improvement Plan

Yes

2. In a faculty meeting during the 2017-2018 School Year, the faculty was provided with an explanation of how the school is spending the School LAND Trust Funds and the amount of money the school received from the program during the year.

Yes

3. Notification Requirements:
In order for schools to receive School LAND Trust Program funds, councils are required to provide certain notices to parents and to make all meetings open to the public.

 

3-a. The public is welcome to attend meetings.  An agenda, including the date, time and place of the meeting is posted on the school website with draft minutes of the prior meeting at least one week in advance of each meeting.

Yes

3-b. The following report summaries are provided on the school website, in the school office, and directly to parents without internet access before October 20th.
    * A proposed meeting schedule for the year
    * A list of the trust land council members with a direct contact phone number, email, or both
    * Summary of the 2017-2018 School Plan Final Report

Yes

    * How were parents without internet access notified?

By printed notice on the school doors.

3-c. The school website also displays:
    * The Rules of Order and Procedure adopted by the council
    * The dollar amount the school receives each year from the School LAND Trust Program
    * An invitation to parents to consider serving on the School Community Council with an explanation of how parents can directly influence how the funds are spent.

Yes

4. During the 2017-2018 school year, the School Community Council received and discussed a report from the district and school administration about internet filtering, technology, reporting policies, practices, training, etc. currently being implemented to promote safe and productive use of the internet. The School Community Council or Trust Lands Council ensured that training was provided for students and parents about internet safety and digital citizenship.

Yes

Election process for the 2018-2019 School Community Council

2018 Election Notification Date - when parents and staff were notified of the planned election.

2018-04-01

2018 Election Date - when elections were scheduled to be held, as noticed

2018-04-10

1. Notice of Elections
Parents and employees were noticed at least 10 days in advance of school community council elections of open positions on the council, how to file and when the elections would be held.

Yes

1-a. Fewer, or the same number, of parents applied for the open parent positions.  A secret ballot election was not required.

Yes

1-b. Fewer, or the same number, of employees applied for the open employee positions. A secret ballot election was not required.

Not Appllicable

1-c. A secret ballot election was held at the school.

No

1-d. I (or my designee) oversaw the election.  The school used a secure ballot box for the parent election and the results of the election were saved.

Yes

1-e. The parent members were elected by parents and the employee members were elected by employees.

Yes

3. Appointments
Positions that were not filled after the election, or after a member's resignation, were filled by the employee members on the council (for employee positions) and by parents on the council (for parent positions).

Not Appllicable

Please explain any 'No' answers or enter 'Not Applicable'

All positions were filled.

 

Submission Details

Principal/Director Name Keeli Espinoza Date 2018-10-11

 

Welcome, Keeli Espinoza

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Principal Assurance 2019-20

 

2019-2020 Principal Assurance - Regular Public Schools 

Community involvement is important to the Utah Legislature. It is important to the legislature that patrons know about opportunities to serve on their school community council and that elections are held properly. To assure election processes and other requirements are implemented consistent with the law and state board rule, the legislature is requiring that every principal complete this assurance prior to receiving funds from the School LAND Trust Program for the 2020-2021 school year. 

T.O. Smith EL - Ogden 

Submitted 

This form has been successfully submitted 

For purposes of this form, "parents" means parents or guardians. 

Compliance Questions 

1. The School Community Council has been trained about their responsibilities and the requirements of: 

* 53A-1a-108 School Community Councils Authorized * 53A-1a-108.1 School Community Councils - Open and Public Meeting Requirements * 53A-16-101.5 School LAND Trust Program * 53A-1a-108.5 School Improvement Plan 

Yes 

2. In a faculty meeting during the 2018-2019 School Year, the faculty was provided with an explanation of how the school is spending the School LAND Trust Funds and the amount of money the school received 

from the program during the year (This is not required but is considered a best practice). 

Yes 

3. Noti cation Requirements: In order for schools to receive School LAND Trust Program funds, councils are required to provide certain notices to parents and to make all meetings open to the public. 

3-a. The public is welcome to attend meetings. An agenda, including the date, time and place of the meeting is posted on the school website with draft minutes of the prior meeting at least one week in advance of each meeting. 

Yes 

3-b. The following report summaries are provided on the school website, in the school o ce, and directly to parents without internet access before October 20th. 

* A proposed meeting schedule for the year * A list of the trust land council members with a direct contact phone number, email, or both * Summary of the 2018-2019 School Plan Final Report 

Yes* How were parents without internet access noti ed? 

Meeting schedule and list of Community Council members were posted in the office and on the front doors. 

3-c. The school website also displays: 

* The Rules of Order and Procedure adopted by the council * The dollar amount the school receives each year from the School LAND Trust Program * An invitation to parents to consider serving on the School Community Council with an explanation of how parents can directly in uence how the funds are spent. 

Yes 

4. During the 2018-2019 school year, the School Community Council received and discussed a report from the district and school administration about internet ltering, technology, reporting policies, 

practices, training, etc. currently being implemented to promote safe and productive use of the internet. The School Community Council ensured that training was provided, either by the school or the district, for students and parents about internet safety and digital citizenship. 

YesElection process for the 2019-2020 School Community Council 

2019 Election Noti cation Date - when parents and sta were noti ed of the planned election. 

2019-09-11 

2019 Election Date - when elections were scheduled to be held, as noticed 

2019-09-25 

1. Notice of Elections Parents and employees were noticed at least 10 days in advance of school community council elections of open positions on the council, how to le and when the elections would be held. 

Yes 

1-a. Fewer, or the same number, of parents applied for the open parent positions. A secret ballot election was not required. 

Yes 

1-b. Fewer, or the same number, of employees applied for the open employee positions. A secret ballot election was not required. 

Yes 

1-c. A secret ballot election was held at the school. 

No 

1-d. I (or my designee) oversaw the election. The school used a secure ballot box for the parent election and the results of the election were saved. 

No1-e. The parent members were elected by parents and the employee members were elected by 

employees. 

Yes 

3. Appointments Positions that were not lled after the election, or after a member's resignation, were lled by the employee members on the council (for employee positions) and by parents on the council (for parent positions). 

Not Applicable 

Please explain any 'No' answers or enter 'Not Applicable' 

We had fewer parents apply for the open parent position than there were open parent positions. We did not need to hold an election at the school. 

Submission Details 

Principal/Director Name: 

Keeli Espinoza 

Date: 

2019-10-13 

 

 

COMMUNITY COUNCIL MEMBERS

Name Email  Phone Position
MacKenzie Largent largentm@ogdensd.org 801-737-8373 Teacher
Alma Candido candidoa@ogdensd.org 801-737-8353 Parent
Member
Lindsi Bernal jlindsi@yahoo.com 385-626-5602 Parent
Chair
Shawn Console

consosh@gmail.com

385-389-4974 Parent
Co Chair
Pedro Garcia

pg2881764@gmail.com

801-458-5134 Parent Member

Keeli Espinoza

 espinozak@ogdensd.org  801-737-8352 Principal
Rules of Order and Procedure
Parent Involvement
Funding Allocation
 

 

DATE TIME LOCATION AGENDA MEETING MINUTES

 

11/12/2019   3:45 PM        T.O. Smith Library

12/10/2019   3:45 PM        T.O. Smith Library

01/14/2020   3:45 PM        T.O. Smith Library

03/10/2020   3:45 PM        T.O. Smith Library

04/14/2020   3:45 PM        T.O. Smith Library

Community Council Agenda/Minutes

Community Council Agenda/Minutes

 

Next Meeting : Tuesday November 12, 2019

Location: Library @ 3:45 PM

 

2019 Minutes

Minutes

October 8, 2019

T.O. Smith Community Council Meeting Minutes 

10/8/19 @ 3:45 in the library 

 

Members: Wendi Malan, Sean Console, MacKenzie Largent, Audrey Merrill,  

Absent: Johanna 

Excused: 

Guests:

 

Goals Update: 

Literacy:

  • We want to improve RISE scores from 28% to 35%. 

  • Teachers participated in professional development at the beginning of the year. First round of backmapping is complete. 

  • Working on increasing the number of students are on benchmark reading fluently. We us Acadience to measure this. First benchmark was given in September.

 

SEL:

  • Playworks is going to consult with us this year to help with recess.

    • Site visit on August 30. 

    • Mrs. Gronewald and Mrs. Espinoza are going to visit a school that has been using Playworks. 

    • A parent brought up a concern about their children being able to play with their friends at recess because of the groups we are currently using. 

    • A parent brought up a concern about fighting and bullying still ongoing. 

  • Focusing this year on social and emotional learning.

  • SEL survey taken by teachers and students. Student version is a self-assessment. Teachers take survey about individual students. 

    • 94% of 3-6 grade students completed the survey

    • 79% of teachers have completed the survey

  • Second Step curriculum used by teachers daily to teach social emotional skills. 

 

Graduation:

  • Our graduation goal is focusing on attendance.

  • Attendance has been good so far this year, about 94% so far this year. 

    • Supported by home visits, phone calls home, 


 

Roles of Community Council: 

  • Watched a video about roles of Community Council

  •  

 

Rules of Order and Procedures:


 

Meeting Schedule: Second Tuesday of the month

 

Other business: 

  • Parent brought up concern about bathrooms

 

Motion to adjourn-

 

Next meeting-  Tuesday November 12, 2019 3:45 PM

September 10, 2019

August 13, 2019

August 13th, 2019 Community Council Meeting Minutes

Attendees: 

Tanner Koons, Johanna Stutz, Audrey Merrill, Anna Peterson, MacKenzie Largent, Keeli Espinoza 

Welcome:

 

Goal Review  

Culture/ Social-Emotional 

supports for recess:

Will be looking into programs with Playworks to support recess

School will be starting with structured recess similar to last year and will modify as plans and actions steps made.

Playworks will support and focus on developing a plan of action, providing training school-wide, and support a connection to Second Steps social skills

 

Concerns addressed (Merrill) Supporting students with social skills in place to be able to have free recess times for those who are following the expectations

Currently, structure recess will be maintained for all with options for free recess earned by meeting goals (class developed /school developed) 

 .  

Largent reported on an upcoming Project Based Learning opportunity for 4/5th grades to determine solutions to support at recess. 

 

Literacy

Literacy goals with the addition of literacy nights focusing on a parent/home skill

(Merrill) Addressed ways to support teachers with literacy goals 

(Stutz) Addressed PTA support for upcoming projects 

 

New Member Voting 

 

An election for an added parent member- Voting on new membership upcoming September election

 

Meeting adjourned  

4:00  

May 14, 2019

T O Smith Elementary Community Council Meeting

Tuesday, May 14th, 2019

 

Attendees: Mrs. Candido, Ms. Largent, Mr. Console, Mrs. Espinoza,  

1-Welcome

 

2- Recruiting new members

--Parent member will reach out to invite additional parents who showed interest at a PTC meeting

3-Finished items on 2018/2019 plan

N/A

4-Next Year’s Plan for 2019/2020  

-New adjustment-- 2019/20 School Plans will now be approved by Community Council prior to Board approval.  Next Meeting to approve will be on June 11th at 3:30-4:30

-Proposed start and end time adjustments made to the school day. Next steps:  Ensure all OSD schedule parameters are met. Present schedule considerations/drafts to  school leadership team for input.

-Senior staff district approval by May 25.

-Communicate to families that we are looking at revising your schedule and will provide notice to them as soon as possible so they can plan child care, etc for the coming year.

--Present the schedule to your community council and PTA for final review to help plan roll out. June 11th

-Provide all families at least 30 days notice of the (new) schedule so they may plan child care and family schedules ahead of the first day of school.

5- Questions/Concerns

-How will the schedule effect attendance? The hope is to improve attendance and tardies by having a late start to the morning. Teachers feedback is that it will improve  

-Will breakfast in the classroom still continue? Yes, and we are looking at being able to  offer more morning clubs to support families and students who arrive before the start of school.

-Proposed by Mr. Console- Look into creating a recess time schedule and chunking into smaller chunks and keeping all three recesses for third grade.

-Concern by Mr. Console- The 98% attendance percentage expectation may cause families and students to feel pressured to coming to school sick which could impact others health.  Will review this futher when meeting about attendance.

6- Meeting Adjourned 4:10______  Next Meeting Date:_June 11th _____

April 9, 2019

T.O. Smith Elementary Community Council Meeting

Tuesday, April  9, 2019

Attendees: Shawn

Console, parent Mackenzie Largent, teacher., Angela Groenwald IC, Keeli Espinoza, Admin    

1-Data Review for 2017/2018

Angela reviewing data - Documenting more Educator handbook referral has increased due to additional training and support. This has helped to increase the effectiveness of our ChAT and Tier II and Tier III supports. We reviewed our Tier I reset document and how teachers and students trained,practiced, and received feedback and incentives for their work. It was noted that although we are seeing an increase of minor write ups, with continued effort we will start to see a decrease in Tier II and III write ups . We have seen improvement over the last four terms.  

    Term 1                 Term 2 Term 3          Term 4     

2-Budget Review 2017/2018 New Land trust Plan

Goal 1 T.O. Smith Elementary will have at least 5% Growth Proficiency of the students proficient in RISE on the ELA and Math assessments in grades 3-6 of our English Language Learners and Special Education student groups. We will increase our students GWP of our ELL from 28.95% to 35% and our Special Education students from 26.26% to 35%.  

  • -Work with teachers at the beginning of the year to backmap assessments and determine benchmark goals  

  • -Weekly CFA and quarterly CIA data aligning to ELA and math standards to measure progress in all grades.

  • -RISE Benchmark Assessments

  • -Acadiance benchmark assessments 3 times each year.

  • -Weekly Data PLC where teachers  review data from assessments and from reading interventions to determine reteach

  • -IXL licenses to be used to assess mastery of standards based lessons delivery and provide feedback to students and teachers on progress towards goals.

 

DESCRIPTION OF PROPOSED EXPENDITURE:

PD funds for teachers to backmap CIA and CFA at the beginning of the year

IXL Licenses

AMOUNT OF EXPENDITURE:

$2000

$5000

 

Goal 2 All 1st - 3rd grade students not reading at benchmark will make at least 4 stars growth in Oral Reading correct words per minute and Oral Reading accuracy by End of Year Acadiance assessment.

  • Instructional staff assistants and Americorp staff will be trained to deliver and progress monitor Tier 3 intensive reading instruction to identified students.

  • Americorp Staff conducts biweekly data analysis of Lexia data and Tier III intervention data to be shared with teachers and admin.   

  • Data will be reviewed with teachers during Data PLCs to determine next steps to ensure students are on track to meet school goals.

  • Weekly Lexia Certificates to students to celebrate individual progress


 

DESCRIPTION OF PROPOSED EXPENDITURE:

  • Hire an Americorp Staff Assistant  (100%)

  • Katia Tang @ 27.5 small group Tier II support in  non DLI classrooms (100%)

  • Sarah  Tomlinson @ 26 small group Tier III support pullout (100%)

  • Heather Gottfredson @ 29.5 small group Tier III (100%)

  • General supplies (Color Printer, Ink, awards, pencils)

  • Professional Development

  • IXL  Licenses

 

AMOUNT OF EXPENDITURE:

(A) $9187.00

(K)$13,366.77

(S)$14,000 approx.

(H)$15,468.00

Supplies $800.00

--------

Total overall expenditures

$59839.77


Team wanted to make an adjustment and exclude PD funds for staff assistants to be able to include IXL licenses.

Plan Voted and approved


3-Finish items on 2017/2018 plan

N/A

4-Next Year’s Plan for 2018/2019 –

Parent member will reach out to invite additional parents who showed interest at a PTC meeting

5- Questions/Concerns

N/A

6- Meeting Adjourned 4:12 pm  Next Meeting Date:_________________

March 12, 2019

T O Smith Elementary Community Council Meeting

Tuesday, March 12, 2019

3:30-4:30 in the Library

1. Welcome

Attendees: Sean Console (Parent Member), Mackenzie Largent (Teacher Member), Angela Groenwald (Guest), Tanner Koons (Guest), Keeli Espinoza (Administrator)   


2.Budget Review 2017/2018

-Reviewed budget and discussed the need to remove the .5 portion of a teacher that could be moved to another budget, opening up adjusting some ESPs to the Land Trust budget.

Opening approx. $34,000

-How do we advocate to support larger class sizes in non dual classes without adding an additional teacher.

-Meeting the needs of special needs students in larger class sizes

Brainstorming

-K @ 100% = $13,000 27.5 hours for a full time literacy interventions/small groups

-Americorp @ $9,200 literacy 1-3

- 26 hours Lab aide

- 29.5 hours Lab aide

-H. 5.9 Hours Tier III Reading Interventions  

--Extra funds for PD-- Summer - meeting time with teachers ( Working with district specialists - Statia, Rebecca, Ashlie)

3. Next Year’s Plan for 2018/2019

Created and submitted prior to approval for next meeting

4. Calendar Items

-Dental Friday 3/15

-Pennies for Patience Celebrations 3/28th

6. Questions/Concerns

-Family Survey- Connections with the school Stakeholder survey- how do we get more families to take the survey? How are the surveys distributed?

7. Meeting Adjourned Next Meeting Date:_4:27

April  9th @ 3:30

February 12, 2019

T O Smith Elementary Community Council Meeting

Tuesday, February 12, 2019

3:30-4:30 in the Library

 

T O Smith Elementary Community Council Meeting

Tuesday, February 12, 2019

3:30-4:30 in the Library

 

1-Welcome

Attendance: Keeli Espinoza (Admin.), Alma Candido (parent), Anna Peterson (presenter), Makenzie Largent (teacher), Angela (presenter), Tanner Koons

Absent: Pedro Garcia, Lindsi Bernal, Shawn Console  


2-Data Review for 2018/2019

DIBELS

-Reviewed data from the previous 4 year and discussed the literacy additions starting with offering full time Kindergarten.

-Future plans to connect early literacy goals by tracking current preschool data as they advance through grades levels.

-Currently each grade level is implementing the new Wonders curriculum, Heggerty literacy resources, Lexia, et. looking at prioritizing time and resources for each grade level for a Tier I and Tier 2 instructional time.

  Social Emotional Learning (SEL)

-Social Skills lessons piloted in some lower and upper grade classes started early February.

1x weekly initial 20 minute lesson with daily 5 minute refreshers lessons on the same skill.

-Whole school will implement in all classes next year with a school-wide focus with announcements, sharing skills with families via social media and school website.

-All lessons are available to teachers online and are in Spanish and English to support our Dual Language Immersion program.

-Counselor is teaching Bully Prevention lessons in classes. 7 classes have had the lessons at this point with another round upcoming to reach all classes.

-5th grade teacher gave a post lesson survey and results were shared.

-After initial round of lessons, students have used resources to report

3-Calendar Items

-Possible addition - Weber State Professors to come in to teach lessons to students on health and college and career readiness March 28th for 1 hour lessons

-Community Partners in Ed. nominations Weber State Nursing, Bicycle Collective, United Way  

4- Questions/Concerns

5-Meeting Adjourned Next Meeting Date:_March  12th @ 3:30

 

Meeting adjourned- 4:25

January 8, 2019 (Cancelled)

2018 Minutes

Minutes

December 11, 2018

T O Smith Elementary Community Council Meeting

Tuesday, December 11, 2018 3:45

Present: Keeli Espinoza, Sean Console, McKenzie Largent, Alma Candido   Absent: Lindsi Bernal, Pedro Garcia Excused:

1-Welcome

2-Review Meeting Minutes

  • Drop-off and Pick-up procedures

Start on 26th

Training for peer leaders happening the week of 11/12/13

  • SNAP Plan Review

-Reviewed SNAP Plan Maps and identified areas of need:

-Sidewalks needed along sections of Gramercy ave. leading in the North and South directions. Students walk on grass or on the side of the road

-Sidewalks needed along the back part of the school on Monroe.

  • Class sizes- table until next meeting

  • Motion to adjourn -
    a.    McKenzie - 4:00 p.m.

3-CIA II Review Prep.

-Teachers made predictions the week of 12/3

-CIA II widow opens 12/10

-Deep Data Dive and reteach planning 12/20

-Reteach lessons and re-assessment 1/2/19-1/11/19  (80%)

- Admin. Teacher analysis meeting 1/14/19-1/18/19

4-Class size discussion

35 (27)

1st and 2nd grade

Reach out to PTA to see if people are there to support small groups

Look into staff assistant

  • Positive Shifting from PLCs during the day to the end

  • Look are from LIA, Tigers for Literacy, Weber State Tutor     

6-Calendar Items

7- Questions/Concerns

(Largent) Questions about next 90 Day Plan- Will be worked on during the Leadership team meeting on 12/14/19

(Console) Could look at ways to support families at home with reading support- Family night?

Online books, Local library support  

(Console)Questions about programs for students with learning disabilities?

New curriculum, News ELA, LETRS training for K-2 to support the    

Agree to cancel Jan meeting to have items prepared for Feb. meeting  

8-Meeting Adjourned Next Meeting Date:_2/12/19_ @ 3:30 ___

October 6, 2018

Oct. 6, 2018 --3:30

Members: Alma Candido, Pedro Garcia, Lindsi Bernal, Shawn Console, McKenzie Largent, Keeli Espinoza

 

Absent: Pedro Garcia

 

Excused: Linsdi Bernal, McKenzie Largent

 

 

  • School Safety

    • SNAP survey maps to review next meeting

    • School pick up and drop off procedure

 

  • Land Trust Budget to be reviewed and confirmed

    • Planned expenditures 2018-19 school year totaling 57,106

    • Total allocation 59,716

    • .5 FTE to provide full day kindergarten

    • 2 staff assistants- 1 for reading intervention and assistance for coaching and mentoring

    • Proposed distribution 57,106, carryover 3,160, total 59,716

 

 

  • Other business

    • Community Bond Meeting on 10/9/18 at 7:00pm

 

  • Motion to adjourn- Keeli motion; Shawn second- adjourn at  4:10

    • Next meeting: Nov.13 @ 3:30 pm

November 13, 2018

Community Council Minutes 11/13/18

Present: Espinoza (Principal), Largent (Teacher)

Absent: Pedro, Lindsi, Alma

Excused:Sean Console

Start time- 3:45

-Review and approve meeting minutes 3 mins.

  • Drop-off and Pick-up procedures

Start on 26th

Training for peer leaders happening the week of 11/12/13

  • SNAP Plan Review

-Reviewed SNAP Plan Maps and identified areas of need:

-Sidewalks needed along sections of Gramercy ave. leading in the North and South directions. Students walk on grass or on the side of the road

-Sidewalks needed along the back part of the school on Monroe.

 

  • Class sizes- table until next meeting

  • Motion to adjourn -

    a.    McKenzie - 4:00 p.m.

    b.    Keeli second

    ●     Next meeting: Dec. 11th @ 3:30 p.m. 

April 10, 2018

T.O. Smith Community Council Agenda

April 10, 2018

Members: Lindsi Bernal, Shawn Console, MacKenzie Largent, Alma Candido

Absent: Pedro Garcia

Guests: Dr. Rich Nye, Tanner Koons, Anna Peterson

●     Review and approve minutes - 5 minutes

a.    No additions or corrections

b.    Lindsi - motion to approve

c.    Shawn - second

●     We amended the agenda to accommodate the Superintendent

a.    There is a proposed amendment before USBE to allow the use of Land Trust funds for social/emotional support such as behavior interventionists, attendance trackers, etc.

b.    OSD Board voted to postpone plans for school consolidation for the coming school year.  The Board is forming a Bond Advisory committee and would like a participant from every school community to broaden the voice. 

■     Shawn Console volunteered to participate.  Terry will forward his name to the Superintendent.

c.    Additional discussion on how to educate our community of the need to make their voices heard through voting.  MacKenzie made a motion to table the discussion until our next meeting. Shawn seconded.  Discussion was tabled until May 15.

●     Budget

a.    We have received an updated preliminary allocation from the State.  Our allocation is $56,557.

b.    Our proposal for the extra distribution will be included in our proposed plan.

●     18-19 Plan

a.    Reviewed our proposed goals and associated expenditures

■     Goal #1 - Kindergarten proficiency in reading and math

●     .5 FTE for Kindergarten - $32,963

■     Goal #2 - Language proficiency in Dual Immersion target language

●     4 hour staff assistant for target language classrooms - $10,386

■     Goal #3 - Reading proficiency 1st - 3rd grade

●     4.5 hour staff assistant for Tier 3 instruction with students not reading at benchmark - $22,336

■     Increased Distribution

●     Additional staff assistant hours to provide intensive Tier 3 reading instruction and differentiated instruction in Kindergarten literacy.

●     Other business

a.    No other business proposed

●     Motion to adjourn -

a.    Shawn motion to adjourn

b.    Lindsi second

c.    Meeting adjourned 4:12

●     Next meeting: May 15 @ 3:30 p.m.

March 13, 2018

T.O. Smith Community Council Agenda

March 13, 2018

Members: Alma Candido, Shawn Console, Lindsi Bernal, Terry Humphreys,

MacKenzie Largent

Absent: Pedro Garcia

Guest: Tanner Koons

●     Review and approve minutes - 5 minutes

a.    Lindsi motion to approve with no additions or corrections

b.    Shawn second

  1. Budget & Progress Report
    1. Our expected distribution for 2018-2019 is $53,506.00.  We have an estimated carryover of $1,522 for a total of $55, 028.00
  2. Proposed 18-19 Plan
    1. $32,963.00 for a .5 FTE for to continue providing full day Kindergarten for all student to improve reading.
    2. $21,721.00 for a 4 hr. Spanish speaking staff assistant for Dual Immersion program to provide additional target language practice in Spanish classroom and a 4.5 hr. Instructional staff assistant to provide Tier 3 reading interventions.
    3. Ideas for additional money if available
      1. 2 hr. per week attendance tracker
      2. Additional hours for ERI staff assistants to provide differentiated instruction in Kindergarten literacy.
    4. Terry will draft the plan for review/revision and approval at next CC meeting.

●     Motion to adjourn -

a.    Lindsi - 4:25 p.m.

b.    Shawn second

●     Next meeting: April 10 @ 3:30 p.m.

January 9, 2018

T.O. Smith Community Council Agenda

Jan. 9, 2018

Members: Alma Candido, Shawn Console, Lindsi Bernal, Terry Humphreys,

MacKenzie Largent

Absent: Pedro Garcia

●     Review and approve minutes - 5 minutes

a.    Shawn motion to approve

b.    Lindsi second

●     Budget

○     Hired an instructional staff assistant to replace one that resigned in Dec.  She only wanted to work 4-5 hours per day instead of the 5.9 posted.  That should save us some money so that we will not go over budget.

○     We should have some preliminary numbers for next year’s budget by next month.

●     Other Business

○     Angela and Terry did not get the proposal for schedule change ready for this meeting.  Tabled until next meeting.

○     Discussed options to improve the building in light of the bond not passing.

●     Motion to adjourn -

a.    Mackenzie motion to adjourn

b.    Lindsi seconded 4:05 p.m.

●     Next meeting: Feb. 13 @ 3:30 p.m

2017 Minutes

Minutes

December 12,2017

T.O. Smith Community Council Agenda

Dec. 12,  2017

Members: Alma Candido, Terry Humphreys, MacKenzie Largent

Excused: Shawn Console, Pedro Garcia

Absent: Lindsi Bernal

●     Review and approve minutes

a.    Motion to approve MacKenzie 2nd Alma

●     18-19

○     Staffing

■     We are not allowed to fund a counselor out of Land Trust.  We will work with the district to fund .5 Counselor out of Title I

○     Schedule change for next year

■     Will need to submit proposal to Superintendent for approval

●     MacKenzie proposed Tuesday instead of Wednesday so that we don’t lose PLC time on Deep Data Dive days

●     Angela and Terry will draft proposal and have for next meeting.

●     Emergency Plans

○     $1000 came out of Basic to update emergency kits and provide temporary bathroom facilities for the portables.

○     We can apply for a grant from the foundation next year for suitcases

■     We also will send out a flyer to parents asking for donations of old suitcases.

●     Other Business

○     We will be short about $3,000 in Land Trust

■     District will work with Title to make up the difference

●     5.9 hr. Staff assistant has resigned effective Dec. 15

●     Position posted and will rehire

●     Motion to adjourn - Alma MacKenzie 2nd meeting adjourned 4:00 p.m.

●     Next meeting: Jan. 9 @ 3:30 p.m.

November 14, 2017

T.O. Smith Community Council Minutes

Nov. 14,  2017Members present: Alma Candido, Shawn Console, Lindsi Bernal, Terry Humphreys, MacKenzie Largent

Absent: Pedro Garcia

●     Review and approve minutes - 5 minutes

a.    Correction to Oct. 10 minutes

                                      i.        Adjourned at 4:30

●     18-19

○     Staffing

■     Counselor

●     The grant that funds part of the counselor will run out this year.

○     Discussion: given the social-emotional needs of our student population a full-time counselor is essential.  We will look at funding a full-time counselor through Land Trust if necessary for the 18-19 school year.

○     Schedule Change

■     Discussion: Proposing an early release day on Wednesdays next year to allow all PLCs to meet at the same time.  This will help with vertical alignment and cross-grade collaboration and will allow teachers to work with specialists to manage student behavior during Guidance, P.E. and Library rotations.

●     Motion to change schedule for 18-19 school year - Lindsi

○     2nd Shawn

○     Vote: unanimous

●     Emergency Plans

○     We have secured an MOU with the LDS church to allow use of nearby ward in the event of an off-site evacuation.  Safety committee will review existing plan and schedule a practice drill with faculty after Winter break.

■     Discussion: how best to manage reunification.  We will print family report weekly and profiles with emergency contact numbers monthly.

○     We need approximately $1000 to replace out-dated supplies in classroom emergency kits and to supply portable classrooms with temporary bathroom facilities.  There are no district funds available for that purpose.

■     Discussion: can we do a Donor’s Choose to fund the kits?  We would also like to replace duffle bags with rolling suitcases to make it easier to transport the kits as they are quite heavy.

●     Other Business

○     17-18 allotment - $51,369 carryover - $5,659 Total 58, 455

■     We will be short $1,427

●     Discussion: fund from other budgets - Title or Basic?  Tabled until more information available after Terry meets with district Land Trust staff.

●     Motion to adjourn - Shawn Lindsi second - meeting adjourned 4:15 p.m.

●     Next meeting: Dec. 12 @ 3:30 p.m.

October 10, 2017

T.O. Smith Community Council Agenda

Oct. 10, 2017

Members: Alma Candido, Pedro Garcia, Lindsi Bernal, Shawn Console, Terry Humphreys, MacKenzie Largent

Absent: Excused: Alma Candido

Guests: Jer Bates

●     Bond Update

○     T.O. Smith is second in line to be rebuilt if bond passes

○     Current plan is to build on existing site

●     Role of Community Council

○     Chair - Lindsi Bernal

○     Co Chair - Shawn Console

●     Rules of Order and Procedure

●     Meeting Schedule

○     2nd Tuesday of the Month 3:30

●     16-17 Expenditures

○     Planned expenditures totaling 42,276

○     Actual expenditures were about 38,000 as we paid for professional development from Title IIA & K-3 Reading funds

○     Council voted to amend the plan in November, 2016 and hire a staff assistant to provide Tier 3 reading intervention and assistance to teacher leaders providing coaching and mentoring

●     17-18 Planned Expenditures

○     Reviewed current plan

■     2 staff assistants - 1 for reading intervention and assistance for coaching and mentoring

■     .5 Kinder teacher for full day kindergarten

■     Proposed distribution 54,321 carryover 4,134 total 58,455

●     Estimated expenditures 58,095

●     Other Business

○     none

●     Motion to adjourn - MacKenzie motion Lindsi second adjourned at 3:30

●     Next meeting: Nov. 14 @ 3:30 p.m

Agenda

Agenda

October 10, 2019

T.O. Smith Community Council Agenda 

10/8/19 @ 3:45 in the library 

 

Members: 

Absent: 

Excused: 

Guests:

 

Goals Update: 

Literacy:

  • .

 

SEL:

 

Graduation:

 

Roles of Community Council: 

  •  

 

Rules of Order and Procedures:


 

Meeting Schedule: 

 

Other business: 

 

Motion to adjourn-

 

Next meeting-  Tuesday December 10, 2019 3:45 PM